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Project Coordinator

We are seeking a Project Coordinator to join our team at Business Transition Solutions! Business Transition Solutions (BTS) is a firm dedicated to helping business owners start and protect their business legacies through meaningful Continuity Plans, Business Valuations, Succession Plans, and guidance on Mergers & Acquisitions. We serve as advocates, guides, and project managers to help them accomplish their goals. Both short and long term!

Our team at BTS is made up of consultants and project managers who understand that teamwork is the foundation of success. We communicate well with one another, stay organized, collaborate, support each other, remain goal-oriented, reward achievements, contribute our fair share, and have fun! It shouldn’t be all work and no play! Which can lead to burnout and a lack of productivity; we believe in adding enjoyment into working life. Like pizza party Mondays!

**This opportunity offers a base salary plus bonus potential. Total compensation package is commensurate with experience, to include a benefits package and retirement match. Entry level candidates are encouraged to apply!

Benefits include medical, dental, vision, 401k match, short term disability, holidays, PTO.

As the Project Coordinator, you will administer and organize all types of projects, from simple activities to more complex plans. Day to day responsibilities include working closely with our Project Managers to prepare comprehensive action plans, including resources, timeframes, and reviewing budgets for projects. You will perform various coordinating tasks such as the following:
 

  • Scheduling

  • Organizing

  • Record-keeping

  • Monitoring progress

  • Tracking documents

  • Updating team members and partners

  • Managing information flow
     

To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
 

The following are duties and responsibilities that a Project Coordinator should be able to do:

  • Participate in project design meetings and propose improvements if necessary.

  • Break projects into doable actions and set timeframes.

  • Evaluate potential problems and technical hitches and develop solutions.

  • Work with Project Managers to eliminate roadblocks.

  • Be empowered to resolve client concerns and escalate as appropriate.

  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored.

  • Oversee project procurement management.

  • Direct project correspondences by preparing and reviewing project communication and logging notes appropriately to keep all team members up to date.

  • Create and maintain comprehensive project documentation, plans and reports.

  • Communicate with clients to identify and define project requirements and preferences, scope, and objectives.

  • Build relationships with clients by making communication easy and comfortable, while being intuitive to client needs.

  • Make sure that clients’ needs are met as projects evolve.

  • Adhere to budget by monitoring expenses and implementing cost-saving measures.

 

Project Coordinator Skills & Competencies
Project coordinators need to be organized, efficient, good at multitasking, and driven to succeed. Some specific skills necessary for this line of work include:

  • Communication: To develop and maintain schedules, project coordinators need to be aware of the challenges or obstacles that can arise within various situations and be prepared to stay on top of all communication to ensure all parties are privy to the necessary information.

  • Problem-solving: Projects rarely go exactly as planned (we call this organized chaos!), and the best project coordinators incorporate contingencies into their planning. Before problems arise, they have plans ready to be implemented and strategies for circumventing those obstacles. When a completely unexpected problem arises, project coordinators need to be adept at addressing it as quickly as possible.

  • Time management: One stage of a project often relies on another stage meeting its deadline or maintaining its schedule. This kind of coordination makes it vital that project coordinators keep tight schedules.

  • Budgeting: Projects cost money, and project coordinators need to know how to best allocate resources in order to accomplish goals.

Requirements

  • Bachelor’s degree in communications, marketing, finance, business, or related field.

  • Proven work experience in a role requiring you to manage projects, tasks, actions, or timelines.

  • An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

  • Solid organizational skills, including multitasking and time management.

  • Strong client-facing and teamwork skills.

  • Familiarity with risk management and quality assurance control.

  • Familiarity with project management tools (e.g., Basecamp, Trello, Monday, Asana, Wrike, Notion), experience not required but desirable.

  • You are happy being on a small team of 7 because you get to make an impact each and every day.